House Rules

TPC wants to provide a safe and welcoming environment for all attendees

As part of conference planning we have built into our thinking the behaviour we expect of delegates, as well as our measures to keep you as safe as possible. 

We have also documented here our anti suit-casing / briefcase selling policies for suppliers who are attending, but are not official exhibitors.

We would ask all attendees to read this section and report any unauthorised activity or approaches, in order to help protect the investment made by our supporting organisations. 

Respect, Conduct and Delegate Safety

Since its inception in 2016, TPC has always been a welcoming environment, a safe place for everyone to network, learn, share and socialise.  We expect to see no change in this, we have the same core attendees, from the same industries and backgrounds. We know our delegates share similar values and expectations of behaviour. However, below is a reminder of what we expect of our house rules and policies. 

Offensive Words, Views or Disrespectful Behaviour

People at TPC come from different backgrounds and live around the globe.

Part of what makes conferences like TPC great, is the exchange of views, ideas and new thinking. We must also consider how our expressed views may make others feel, so would encourage people to think before they speak, either in sessions or in conversation.

You may not mean to cause offence or disrespect people, but words can cause great harm.

Session Content / Reproduction

TPC is all about learning and sharing. Taking a photo of a slide or stat can sometimes be the fastest way to capture a statistic or summarize a point being made. Please listen to and respect the wishes of the presenters if they ask for no photography or recording.

Suppliers are allowed to attend the sessions hosted by or featuring their competitors. However, we take a particularly dim view of suppliers in the audience who use the contents, words or stories of such for their own commercial advantage.

Keyboards, Screens and Distracting Activity in Sessions

We all have lots to get done, and being at a conference doesn't mean that we don't have to respond to mails or monitor business back at base.

We ask that you try and keep keyboard / screen activity to a minimum during presentations and that if you must use you devices, you sit at the back of sessions and our conscious that your activity may be distracting to speaker or audience members.

Delegate Safety & Security

Your personal safety and security is in our thinking. Almost all events are held within the Vox Centre complex and this has on site security and well lit. Most hotels are a short walk across a well lit, secure site.

Thursday's evening event is off site and large numbers of delegates will be walking to the train station and returning on the regular train service. We would ask all delegates to be aware of others and encourage others to join their group if they see individuals walking alone.

Report Inappropriate Behaviour

In our pre-conference communications to delegates we will detail the feedback and reporting process to allow individuals to report behaviour to conference staff.

We have never had to ask an individual to leave the conference, but this remains a sanction we will use if the action is deemed necessary and suitable for inappropriate behaviour or words.

Anti Suitcasing Policy / 'Briefcase Sales' - Non Exhibiting Delegates

Since its inception TPC has enjoyed great support from our sponsors and exhibitors. Their financial support subsidises much of the costs that TPC incurs, from venue hire, great social events, quality food and substantially reduced registration prices. 

Their investment in what we do allows them to present and propose their solutions to other delegates, whether they are venues or other suppliers.

Only officially badged sponsors or exhibitors (those whose badge clearly says ‘ Exhibitor’ or ‘Sponsor’ may undertake sales activity on the TPC site or at TPC events, this includes

 

Giving Product Demonstrations

You may not give software or other demonstrations of solutions or products

Soliciting Orders

Actively move between vendors or delegates asking them to sign up for orders or actively offering pricing or incentives

Distributing Materials

Handing out or placing marketing materials around the site

Foreground Products in Q&A's or Sessions

Using interactive sections of the education programme to announce or foreground your products or services.

We do understand that TPC is all about networking and we actively encourage all delegates to talk, share and engage. Activity that we do not class as briefcase selling includes 

Meeting new contacts and seeking out new connections

Conferences are a great setting to make new connections through conversation and engagement

Explaining what your company does and with who you do it

This is encourage as part of conversation and introducing yourself to others

Exchanging business cards or contact details

We know that contacts made at conferences go on to be prospects or customers so encourage keeping in touch

Suppliers who are reported / observed breaking these rules may not be invited to particpate at future events, or as a last resort asked to leave the conference